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Purchasing

1. PURPOSE

2. POLICY

The Purchasing Department of Brigham Young University–Hawaii ("BYU–Hawaii" or "university") is the authorized agent of the university for making commitments to off-campus vendors for the purchase of supplies, equipment, and services in behalf of departments at the university, except the BYU–Hawaii Store.

Purchasing is responsible for all aspects of purchasing goods and services and for establishing related policy and procedures for the university. Purchasing will strive to satisfy customers’ needs within established policy, and obtain the best net value to the university in all transactions. Purchasing should be involved in the entire transaction process – from helping to establish the specifications given to vendors, to ensuring satisfactory delivery of requested goods and services. No goods or services should be purchased or committed without proper prior approval.

Purchases made on personal credit cards/cash payments/personal checks may not exceed $200. Personal reimbursement can be made using the Cash Reimbursement Voucher or by submitting an Expense Report in Workday. Purchases using personal funds exceeding $200 will need to be authorized by the Controller in Financial Services.

3. IMPLEMENTATION

4. RELATED POLICIES AND PROCEDURES

Purchasing Card Policy

Details

Policy Owner: Senior Manager, Purchasing

Executive Sponsor: Administrative Vice President

Reviewed and approved by President's Council: 01/15/2010
Updated: 08/13/2012
Updated: 12/01/2014

Modified: 2/20/2020

Full revision history maintained by the Office of Compliance & Ethics.