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Structure of Policy

Policy

Here is where you write a statement of what the policy is. In this statement, the policy should state who it affects, major conditions, restrictions when it applies, and how it should be executed.

Write in plain language and remember to keep it simple.

All policies should be understood clearly and easily by the entire university. Remember to double-check the accuracy of current laws, requirements for federal and state laws, and regulations.

Implementation

This section should help communicate to the reader what they need to know about the steps and instructions on completing the policy.

1.1 Definitions

Some policies will require to have definitions for words that are used in the policy. If you know that definitions are required when writing a policy, then ensure that it is clearly defined and its objectives are clearly stated.

1.2 Additional Criteria

These procedures on department websites should build upon the implementation section and provide more details and robust instructions. Procedures should follow the same guidelines as other policies.

Details

All university policies will include the following information:

Purpose


In the purpose section, clearly state why the policy is needed. This can also relate to any laws, regulations, or any university departments. If there is a mission statement or values that the university has, then that can be used for this section.

Related Policies and Procedures


All related policies will be linked here.

This section will also include procedures that are on other department websites.

University policies mentioned on department websites should be linked to the policy website rather than duplicated.

Information


Applicability


Applicability options are

All Students, All Employees and Volunteers, All Faculty, President's Council, Everyone

    Policy Owner


    A manager or director reporting to a President's Council member

    Executive Sponsor


    A member of the President's Council



    Common Abbreviations


    Brigham Young University–Hawaii ("BYU–Hawaii" or "university")
    Church Educational System ("CES")
    Church of Jesus Christ of Latter-day Saints ("Church of Jesus Christ" or "Church")

    Revision History


    Created:
    Last Review:
    Next Review:
    Last Modified:

    A statement will also be included: “A full revision history is maintained by the Office of Compliance & Ethics"