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Remembrance and Flower

1. PURPOSE

The Remembrance and Flower Policy is established to remember Brigham Young University–Hawaii ("BYU–Hawaii" or "university") employees and their family members when they are hospitalized or at the time of death as described below.

2. POLICY

The Advancement Vice President must approve all requests for wreaths, floral arrangements, or floral bouquets. Periodic review of floral costs, negotiations, and purchases must be made through the Purchasing Department using approved vendors and not by departments or individuals. The university general fund (10-, University Communications budget is the designated budget) may be used for this purpose.

3. IMPLEMENTATION

3.1 DEFINITIONS

3.1.1Regular University Personnel

Faculty, administrative staff, staff.

3.1.2 Immediate Family

Spouse, children, stepchildren, parents, parents-in-law.

3.2 DEATHS

A wreath or floral arrangement not to exceed $200 (before taxes and shipping charges) may be purchased and delivered to the funeral services for the death of the following:

  • Regular full-time or part-time employees;
  • Retired university personnel;
  • Students whose death occur while registered as full-time students;
  • Members of the First Presidency and Quorum of the Twelve Apostles;
  • Other members of the Board of Trustees and the Executive Committee;
  • CES Commissioner;
  • Major donors (whose gifts to BYU–Hawaii exceed $50,000); and,
  • Other special VIPs, such as prominent alumni, kupuna, etc., as approved by the Advancement Vice President.

A wreath or floral arrangement not to exceed $150 total (before taxes and shipping charges) may be purchased and delivered to the funeral services for the death of the following:

  • Spouse of regular university personnel,
  • Children or stepchildren of regular university personnel,
  • Spouse of retired university personnel, and
  • Spouse of a General Authority.

A floral bouquet not to exceed $50 total (before taxes and shipping charges) may be purchased and delivered to the funeral services for the death of the following:

  • Parents or parents-in-law of regular university personnel and
  • Adjunct faculty, special instructors, or spouse of adjunct faculty, special instructors.

3.3 HOSPITALIZATION

Departments have the option to send a bouquet of flowers in the event of a hospitalization. A bouquet of flowers of up to $25 total (before taxes and shipping charges) may be sent or personally delivered when a hospital stay extends beyond 48 hours for the following:

  • Regular university personnel;
  • Spouse, children, or stepchildren of regular university personnel;
  • Retired university personnel or their spouse; or,
  • Current service missionaries assigned to BYU–Hawaii.

Individual departments will be responsible to order and pay for any flowers sent. Department funds are approved for this purpose.

In the event that an employee is hospitalized a second time with the same illness, only the first hospitalization will be remembered with such a token.

3.4 BIRTHS AND OTHER SPECIAL OCCASIONS

Gifts, leis, and flower arrangements for special occasions such as births of children, adoption, terminations, weddings, farewells, birthdays, bosses/secretary remembrances, etc., should be purchased from funds contributed by co-workers and friends. Department funds and university general funds are not to be used. (See Lei Giving Policy for additional information.)

4. RELATED POLICIES AND PROCEDURES

Details

Policy Owner: Advancement Vice President

Executive Sponsor: University President

Approved by President's Council: 08/03/2009
Updated: January 2010
Executive Sponsor update - minor technical updates; March 2013
Updated by President’s Council: 09/03/2019

Modified: 06/07/2023

Full revision history maintained by the Office of Compliance & Ethics.