Digital Content

Brigham Young University–Hawaii’s Marketing and Communications department approves and has stewardship for the consistent look, feel, and content of all university websites. All contributors to the university’s website must adhere to the standards in this policy.

University department sites must include the following:

1. Department name
2. Contact information
3. Headers, links, and other page properties that follow the approved official university templates and brand guidelines.
4. Any content hosted on the byuh.edu domain must be used solely for university business and may not include personal expressions or other content.
5. It is the responsibility of each department to provide and approve department content and information as presented on the website.

1. Departments are required to conform to the official template provided. Brightspot is the chosen primary content management system to manage the creation, modification, approval, and publishing of digital content on university websites within the official template. All websites and web-based applications representing any part of the university (departments, organizations, programs, publications, events, initiatives, etc.) or using the university name or domain must be part of the university's chosen content management system or approved online applications. This includes web-based and mobile applications. If a sufficient need for a custom or third-party application that is not met by existing systems or applications is proven and approved by the Office of Information Technology and Marketing and Communications, additional applications can be added to the approved list. See section 5 as it applies to custom and third-party application use and development.
2. Websites and web applications should adhere to the university’s official chosen colors, fonts, terminology, writing style, and brand guidelines. Site content managers and editors must complete training and or tutorials prior to getting permissions to modify a site or public online content.

Any university website on the byuh.edu domain that requires a login using the user’s CES Net ID must be SSL encrypted (e.g. start with “https” in the address bar).

Images on department pages must be related to the mission or purpose of the department. Images of BYU–Hawaii students and campus scenery are recommended before resorting to stock images. Any non-BYU–Hawaii image used must have verified copyright permissions or explicit consent of the copyright owner. This verification is the responsibility of the content manager and/or editor wishing to use the content.
Images must be optimized for the web.

Enterprise Information Systems (EIS) is responsible for vetting requested desktop, online, and mobile applications used at the university.

1. Custom application development must be first deployed to a test server and must have EIS approval before moving to a production server.
2. Third-party applications must adhere to the BYU–Hawaii style, terminology, identity, and brand guidelines managed by Marketing and Communications.
3. Purchase of third-party web applications must be first approved by the IT counsel, researched, and tested by the EIS team before implementation.
4. With the exception of open source, any re-use of code must have the explicit consent of the copyright owner.
5. A list of approved custom and third-party applications can be found on the
   Enterprise Information Systems website.

The policies on this website (including any university procedures, processes, benefits, courses of conduct, or oral or written statements arising from or related to these policies) do not constitute any legally enforceable contract, obligation, or liability on the part of the university, except to the extent that they are incorporated by reference into a written agreement signed by an authorized university official. These policies do not alter the “at-will” employment status of any university employee hired on an “at-will” basis. The university reserves the right to interpret, revise, or withdraw these policies at any time and at its sole discretion.