University Web

1. PURPOSE

The Brigham Young University–Hawaii (“BYU–Hawaii” or “university”) website is the most visible representation of BYU–Hawaii. This policy helps establish and maintain a consistent website presentation in keeping with the mission and standards of the university.

2. POLICY

Brigham Young University–Hawaii’s Marketing and Communications and Enterprise and Information Systems (EIS) departments approve and are responsible for the consistent look and feel, content, architecture, and security of all official university websites hosted on its servers. All contributors to the university’s website must adhere to the standards in this policy.

3. Implementations

3.1 Content Guidelines

University department sites must include the following:

1. Department Name
2. Contact Information
3. Headers, links, and other page properties that follow the approved official university templates and brand guidelines.
4. Any content hosted on the byuh.edu domain must be used solely for university business and may not include personal expressions or other content.
5. It is the responsibility of each department to provide and approve department content and information as presented on the website.

3.2 Official Template, Style Guide, and Content Management System

1. Departments are required to conform to the official template provided. Brightspot is the chosen primary content management system to manage the creation, modification, approval, and publishing of digital content on university websites within the official template. All websites and web-based applications representing any part of the university (departments, organizations, programs, publications, events, initiatives, etc.) or using the university name or domain must be part of the university's chosen content management system or approved online applications. This includes web-based and mobile applications. If a sufficient need for a custom or third-party application that is not met by existing systems or applications is proven and approved by Enterprise Information Systems and Marketing and Communications, additional applications can be added to the approved list. See section 5 as it applies to custom and third-party application use and development.
2. Websites and web applications should adhere to the university’s official chosen colors, fonts, terminology, writing style, and brand guidelines. Site content managers and editors must complete training and or tutorials prior to getting permissions to modify a site or public online content.

3.3 Security

Any university website on the byuh.edu domain that requires a login using the user’s CES Net ID must be SSL encrypted (e.g. start with “https” in the address bar).

3.4 Images and Copyright

Images on department pages must be related to the mission or purpose of the department. Images of BYU–Hawaii students and campus scenery are recommended before resorting to stock images. Any non-BYU–Hawaii image used must have verified copyright permissions or explicit consent of the copyright owner. This verification is the responsibility of the content manager and/or editor wishing to use the content.
Images must be optimized for the web.

3.5 Custom and Third-Party Applications

Enterprise and Information Systems (EIS) is responsible for vetting requested desktop, online, and mobile applications used at the university.

1. Custom application development must be first deployed to a test server and must have EIS approval before moving to a production server.
2. Third-party applications must adhere to the BYU–Hawaii style, terminology, identity, and brand guidelines managed by Marketing and Communications.
3. Purchase of third-party web applications must be first approved by the IT counsel, researched, and tested by the EIS team before implementation.
4. With the exception of open source, any re-use of code must have the explicit consent of the copyright owner.
5. A list of approved custom and third-party applications can be found on the
   Enterprise Information Systems website.
   

3.6 Section 508 Accessibility Compliance

1. As per the Americans with Disabilities Act, all BYU–Hawaii websites should comply with Sections 504 and 508 of the Rehabilitation Act of 1973.
2. The Web Content Accessibility Guidelines 2.1 (WCAG 2.1) level AA success criteria are the chosen standard that all BYU–Hawaii web pages should meet in order to satisfy the requirements as set forth in the Americans with Disabilities Act and Rehabilitation Act of 1973.

4. RELATED POLICIES AND PROCEDURES