1.1 Formal Authorization Requirement
Faculty members may not take a student group off campus without first securing the required authorization. At least two weeks in advance of a proposed trip, the sponsoring faculty member is required to submit a “Field Trip and Off-Island Travel Clearance Form and an Assumption of Risk and Release Agreement” (one form). If the trip extends beyond the instructor’s class period, students must be given a copy of the completed, signed form to show to other faculty members whose classes the students will miss.
1.2 Teacher Clearances and Make-Up Work
The teacher sponsoring the trip will make sure all students involved in the field trip clearly understand that they are not to leave campus on any field trip until they (the students) have personally obtained full clearance from the teachers of all the classes they will miss. Students must make up all the work they miss.
1.3 Safety Precautions and Student-Signed Information Sheet
The sponsoring instructor of the trip will assure that much attention to precaution is taken to ensure the safety of students on the trip.
The proper procedures for making changes to this policy are given in Table 1 of the Academic Governance Policy as follows:
Major Revision: Category H
Minor Revision: Category I
Elimination: Category H
4. Related Policies and Procedures
Executive Sponsor: Academic Vice President
Approved by President’s Council: 11/11/2011
Full revision history maintained by Human Resources.