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COVID-19 Policy

I.  Purpose

BYU–Hawaii strives to protect its students, faculty, staff, and all who come on campus during a pandemic. The purpose of this temporary policy is to outline the university’s approach to the health and safety threat of COVID-19. The policy also references certain guidelines, recommendations, and orders by the Centers for Disease Control and Prevention (CDC), Hawaii Department of Health (HDOH), the State of Hawaii, the City & County of Honolulu, and the federal government.

It is essential that students, faculty, staff, and all who come on campus comply with these directives to protect the health and well-being of the university ‘ohana. This policy will continue to evolve dependent on disease prevalence, vaccination levels, and guidance from state and local governments.

II. COVID-19 Basics

  • Symptoms of COVID-19 can include change in or loss of taste or smell, new or worsening cough, shortness of breath, temperature >100F in the past 24 hours, sore throat, sneezing, runny nose, muscle ache, fatigue, nausea, vomiting, diarrhea, headache or “brain fog.”
  • If you are feeling ill, think you might have symptoms, or have been exposed to someone with symptoms:
    • Isolate yourself from others at home.
    • Seek medical guidance by contacting BYUH Health Services at (808) 675-3510 or your medical provider.
  • If you find out that you have spent >15 minutes during a 24-hour period within 6 feet of someone who has tested positive for COVID-19 in the past 14 days, and you are not fully vaccinated:
    • Quarantine yourself from others at home.
    • Seek medical guidance by contacting BYUH Health Services at (808) 675-3510 or your medical provider.
  • Individuals in quarantine or isolation are only allowed to leave their residence to seek medical care.
  • All students and individuals in quarantine or isolation must remain in their private residence and maintain a physical distance of at least six feet from others.
  • State-approved modified quarantine for essential workers may leave quarantine only to perform essential work functions when approved by your manager. Anyone leaving their residence in violation of quarantine/isolation requirements may be reported to any of the following for disciplinary action, which can include suspension or termination:
    • Dean of students.
    • HR employee relations (faculty and staff).
    • Campus Security.
    • Honolulu Police Department (fines and jail time may be enforced).

For questions, see BYUH Health Services webpage or contact BYUH Health Services at (808) 675-3510.

III. Isolation

Isolation keeps someone who is sick or has tested positive for COVID-19, with or without symptoms, away from others, including in their own home. Isolation is required if you feel sick, think you might have COVID-19, or test positive for COVID-19.

BYU–Hawaii follows the same isolation protocols as the state of Hawaii Department of Health (HDOH). For more information about isolation, visit the DOH Testing, Isolation, & Quarantine page.

IV. Quarantine

A.   Close Contact Quarantine

Quarantine keeps someone who was, or may have been, in close contact with someone who has COVID-19 away from others. Unless fully vaccinated, quarantine is required if you had close contact with a person who is symptomatic or tested positive for COVID-19.

"Students both on and off-campus will normally isolate/quarantine in their own living spaces. Students living in the Hales may be asked to quarantine/isolate in a separate living space."

BYU–Hawaii follows the same quarantine protocols as the state of Hawaii Department of Health (DOH). For more information about isolation, view the DOH Instructions for Close Contacts of a Person with COVID-19.

B.   Exemption from quarantine

Students/faculty/staff who have been fully vaccinated (received both doses of Moderna/Pfizer or a single dose of Johnson & Johnson, AND two weeks have passed since vaccination) are exempt from university quarantine as close contacts of COVID-19 cases.

C.    Travel Quarantine

The state granted essential worker travel exemption is a modified quarantine. If granted, all regular quarantine requirements apply, except you may leave your home to attend to essential work duties when authorized by your manager. If you become sick or test positive, your quarantine ends and you start isolation for a minimum of 10 days.

As of May 11, 2021, the State Safe Travels provides an exemption from quarantine for all individuals who have been fully vaccinated ONLY for inter-island travelers who received their vaccination in the State of Hawaii. All others will need to continue to follow the pre-travel testing requirements to avoid the 10-day quarantine requirement.

For students who have tested negative with the approved pre-travel COVID test, the university mandate to quarantine for five (5) days upon arrival is no longer in force. However, the weekly Seasider Safe COVID-19 testing program is required of ALL students who have not been fully vaccinated. Students who arrive in Hawaii without an approved pre-travel test will be required to quarantine for 10 days.

V. Testing

All faculty and staff, and any student working or studying on campus or using on-campus resources are required to participate in the University’s active testing and monitoring effort. Failure to test will be reported.

Those who are fully vaccinated for COVID-19 are exempt from testing once they have provided proof of vaccination to Campus Safety. Those who have tested positive for COVID-19 in the past three months are exempt from weekly testing upon showing a doctor's note or positive test result.

VI. Fully vaccinated individuals

The CDC defines a person is fully vaccinated two weeks after they have received the second dose in a two-dose series (Pfizer-BioNTech or Moderna), or two weeks after they have received a single-dose vaccine (Johnson and Johnson (J&J)/Janssen).”

Fully vaccinated people can:

  • Visit/meet with other fully vaccinated people indoors without wearing masks or physical distancing.
  • Participate in outdoor activities and recreation without a mask, except in certain crowded settings and venues.
  • Be allowed to travel on university business. Employees who are not fully vaccinated will not be allowed to travel on university business.

For now, fully vaccinated people should continue to:

  • Take precautions in indoor public settings like wearing a well-fitted mask.
  • Wear masks that fit snuggly when visiting indoors with unvaccinated persons.
  • Get tested if experiencing COVID-19 symptoms.

See CDC's fully vaccinated guidance.

VII. Compliance

All BYUH employees, students, faculty, and staff must follow the above guidelines for quarantine and isolation. Returning to work only after completing all isolation and quarantine requirements outlined above.

Consequences of Noncompliance – Faculty/Staff 

If an instance of employee noncompliance is reported, management, in consultation with the director of Human Resources, will determine whether the facts of the situation accurately describe an incident of noncompliance. If so, the following consequences may be applied:

  • First Interaction: Verbal warning with a clear explanation of consequences for subsequent violations.
  • Second Interaction: Three-day suspension without pay.
  • Third violation: Disciplinary action up to and including termination of employment.

Consequences of Noncompliance – Students 

If an instance of student noncompliance is reported, the director of campus life office will determine whether the facts of the situation accurately describe an incident of noncompliance. If so, the following consequences may be applied:

  • First Interaction: Verbal Warning with discussion as to why the violation was committed, possible solutions, and consequences for a subsequent violation.
  • Second Interaction: Suspension from school. The student must reapply to continue school at BYUH.

VIII. Contact Tracing

BYU–Hawaii contact tracers, Nomi Health, Campus Safety, and Health Services work in coordination with HDOH to contact individuals who have been in close contact or have tested positive with COVID-19 to monitor their status in conjunction with CDC and HDOH guidelines. Contact tracers are authorized to make the decisions for isolation and quarantine requirements.

IX. Who to Contact

If you have tested positive for COVID-19, contact your healthcare provider immediately. Also, contact your immediate supervisor. The university also encourages you to self-report online. Fill out the COVID-19 Self-Reporting Form online on the BYUH Health Services webpage, or call the numbers below:

BYUH Health Services (808) 675-3510
Campus Safety (808) 675-3281 or (808) 675-3411

(808) 780-8875

X. Face Coverings (Masks)

In accordance with State of Hawaii guidance, its mandate for outdoor masks has been dropped effective May 25, 2021. It is recommended to use face masks outdoors when in large groups.

Indoors: At all times in public and common areas. Masks may be removed indoors:

  • While eating
  • While alone in private offices
  • When social distancing can be maintained in office settings
  • When all others in the room/office have been vaccinated

If you have a medical condition or disability and wearing a face covering poses a health or safety risk, reasonable accommodations may be approved by the equity coordinator in consultation with the Health Center in those instances. Children under the age of five are not required to wear face coverings.

XI. Social Gatherings

Non-University Sponsored (Non-Essential) Events/Gatherings

BYU–Hawaii follows the same social gathering protocols as the state of Hawaii. For more information about social gatherings on Oahu, visit Mayor Blangiardi’s Proclamations, Orders, and Rules re:COVID-19 webpage.

University-Sponsored (Essential) Events/Gatherings

Based on the success of local contact tracing, testing, and quarantine/isolation, certain university-sponsored events may be opened to larger groups of students (with appropriate COVID-19 risk mitigation protocols in place). Some examples of these events are:

  • Culture Night.
  • Dances.
  • Game nights.
  • Club activities.

Spectators attending university-sponsored events are considered to be social gatherings and will be required to follow state/county orders regarding social gatherings.

Contact information

Scheduling scheduling@byuh.edu

(808) 675-3474

Campus Safety byuhsafety@byuh.edu

(808) 675-3281 or (808) 675-3411

XII. COVID-19 Employee Benefits Related to Absences

Starting June 1, 2021, all employees are to return to in-person work on-campus.

The following clarification is provided relating to employee benefits:

  1. Employees who are ill and/or have COVID-19 should use sick leave benefit.
  2. Employees in self-isolation or quarantine (but are not ill) who have not been fully vaccinated should use vacation or sick leave.
  3. Employees caring for immediate family members who are ill should use their sick or vacation benefit.
  4. Part-time employees and student employees who are not fully vaccinated and unable to work, will not receive pay for work missed due to isolation or quarantine. Any employee who violates any guideline of isolation or quarantine will be subject to University discipline.
  5. Employees with no sick or vacation benefit, who are required to quarantine as a result of elective choices they make (e.g., traveling outside of Hawaii, unvaccinated, etc.) will not receive pay for work missed due to isolation or quarantine.

XIII. COVID Cleaning and Disinfecting

Supervisors, once you are notified by one of your employees, visitors, or contractors that he/she has tested positive or who has been diagnosed with COVID-19 contact Campus Safety immediately to take appropriate measures to clean and disinfect the area. Per CDC, close off areas used by the person, open outside doors and windows to increase air circulation in the area, and shut down the area for at least 24 hours if possible. Campus Safety will determine whether to contact a vendor to clean and disinfect the area or they will come and provide the service.

Campus Safety will notify the department when the area has been appropriately disinfected and open for use. Employees who did not have close contact with the person can return to work immediately.

Contact Information

Campus Safety & Risk Manager (808) 675-3411/(808) 780-8875

Campus Safety (808) 675-3281

byuhsafety@byuh.edu

XIV. Confidentiality

Be mindful to keep the information and names of individuals confidential except on a need-to-know basis to handle the COVID situation effectively. We must do all we can to maintain a safe and healthy environment for our campus community.

DETAILS
Policy Owner: Campus Safety

Executive Sponsor: Operations Vice President

Approved by President’s Council: 05/05/2021

Modified: 06/02/2021