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COVID-19 Policy

I. Purpose

BYU–Hawaii strives to protect its students, faculty, staff, and all who come on campus during a pandemic. The purpose of this temporary policy is to outline the university’s approach to the health and safety threat of COVID-19. The policy also references certain guidelines, recommendations, and orders by the Centers for Disease Control and Prevention (CDC), Hawaii Department of Health (HDOH), the State of Hawaii, the City & County of Honolulu, and the federal government.

It is essential that students, faculty, staff, and all who come on campus comply with these directives to protect the health and well-being of the university ‘ohana. This policy will continue to evolve dependent on disease prevalence, vaccination levels, and guidance from state and local governments.

II. COVID-19 Basics

If you test positive for COVID-19 regardless of vaccination status

  • Isolate for five days and until symptoms are gone.
  •  Continue to wear a mask for five days after isolation.

If exposed to COVID-19

  • Boosted, or fully vaccinated within past six months (or within past 2 if J&J)
    • No need to quarantine
    • Wear a mask for ten days
    • Get tested on day five
  • Neither boosted nor fully vaccinated
    • Quarantine for five days
    • Wear a mask for five days after quarantine
    • Get tested on day five

III. Isolation

Isolation keeps someone who is sick or has tested positive for COVID-19, with or without symptoms, away from others, including in their own home. Isolation is required if you feel sick, think you might have COVID-19, or test positive for COVID-19.

BYU–Hawaii follows the same isolation protocols as the state of Hawaii Department of Health (HDOH). For more information about isolation, visit the DOH Testing, Isolation, & Quarantine page.

IV. Quarantine

A.   Close Contact Quarantine

Quarantine keeps someone who was, or may have been, in close contact with someone who has COVID-19 away from others. Unless fully vaccinated, quarantine is required if you had close contact with a person who is symptomatic or tested positive for COVID-19.

Students both on- and off-campus are to isolate/quarantine in their own living spaces (dorm rooms, private rooms, etc.).

BYU–Hawaii follows the same quarantine protocols as the HDOH. For more information about isolation, view the DOH Instructions for Close Contacts of a Person with COVID-19.

B.   Exemption from quarantine

Students/faculty/staff who have been fully vaccinated (as defined by the CDC) are exempt from university quarantine as close contacts of COVID-19 cases.

V. Students testing positive prior to arriving on Campus

Students who test positive prior to the beginning of a semester and prior to arriving on campus are advised to reach out to their instructor and inform them of their situation and that they will be delayed.

Instructors will work with the student(s) regarding course assignments.

VI. Students Arriving to Campus

Arrivals to Hawaii must follow state travel protocols. Use the following links for more information and to complete the needed forms: https://www.oneoahu.org/travel and https://travel.hawaii.gov/#/.

Students coming to campus must:

1) Be fully vaccinated and provide vaccination verification to Health Services OR
2) Receive approval from Health Services to complete immunization requirements upon arrival.

Unvaccinated students will need to quarantine and be tested within 24 hours of arrival. Students who test negative will be included in the university modified quarantine where you are allowed to attend classes, participate in some campus activities, and work on campus.

VII. Testing

Individuals may also contact Health Services for COVID-19 testing.

VIII. Vaccinations & Booster shot

All students are required to be fully vaccinated for COVID-19 as part of the University Immunization Requirement. Students will be required to receive the booster shot to be considered fully vaccinated by Spring Semester 2022. Faculty and staff are strongly encouraged to be vaccinated and get the booster shot when available.

Faculty and staff can submit proof of their COVID-19 vaccination using Workday. Students can submit proof of their COVID-19 vaccination by emailing a photo of their vaccination card to Health Services at healthcenter@byuh.edu.

Vaccinated Persons:

  • are allowed to travel on university business.

Vaccinated persons should continue to:

  • Follow state requirements for COVID-19 management including use of face coverings.
  • Get tested if experiencing COVID-19 symptoms.

IX. Compliance

All BYUH employees, students, faculty, and staff must follow the above guidelines for quarantine, isolation, vaccination, and testing, as well as State of Hawaii and Honolulu City/County Covid orders.

Consequences of Noncompliance – Faculty/Staff

If an instance of employee noncompliance is reported, management, in consultation with the director of Human Resources, will determine whether the facts of the situation accurately describe an incident of noncompliance. If so, the following consequences may be applied:

  • First Interaction: Verbal warning with a clear explanation of consequences for subsequent violations.
  • Second Interaction: Three-day suspension without pay.
  • Third violation: Disciplinary action up to and including termination of employment.

Providing fraudulent proof of vaccination will result in the employee being terminated. Falsifying a COVID-19 vaccination record card is also illegal and violators are punishable by a fine and imprisonment.

Consequences of Noncompliance – Students

If an instance of student noncompliance is reported, Ho'okahua will determine whether the facts of the situation accurately describe an incident of noncompliance. If so, the following consequences may be applied:

  • First Interaction: Verbal Warning with discussion as to why the violation was committed, possible solutions, and consequences for a subsequent violation.
  • Second Interaction: Suspension from school.

Providing Fraudulent proof of vaccination will result in the student being suspended or permanently dismissed from school. Falsifying a COVID-19 vaccination record card is also illegal and violators are punishable by a fine and imprisonment.

X. Contact Tracing

BYU–Hawaii contact tracers, Nomi Health, Campus Safety, and Health Services work in coordination with HDOH to contact individuals who have been in close contact or have tested positive with COVID-19 to monitor their status in conjunction with CDC and HDOH guidelines. Contact tracers are authorized to make the decisions for isolation and quarantine requirements.

XI. Who to Contact

Individuals who have tested positive for COVID-19, contact their healthcare provider immediately, and employees and students are also encouraged to self-report by filling out the COVID-19 Self-Reporting Form online on the BYUH Health Services webpage, or by calling the numbers below:

Health Services (808) 675-3510
Campus Safety (808) 675-3281 or (808) 675-3411; (808) 780-8875

Employees who have tested positive for COVID-19 should also contact their immediate supervisor.

XII. Face Coverings (Masks)

Face coverings no longer required on campus except in the Health Center. Individuals may still choose to wear masks in any setting. If you choose to wear a mask, a well-fitting N95 mask is recommended.

XIII. Social Gatherings

Contact Information
Event Services & Outreach scheduling@byuh.edu
(808) 675-3474

XIV. COVID-19 Employee Benefits Related to Absences

Starting June 1, 2021, all employees are to return to in-person work on campus.

The following clarification is provided relating to employee benefits:

  1. Employees who are ill and/or have COVID-19 should use sick leave benefits.
  2. Employees in self-isolation or quarantine (but are not ill) should use vacation or sick leave for hours away from work.
  3. Employees caring for immediate family members who are ill should use their sick or vacation benefit for hours away from work.
  4. Part-time employees and student employees unable to work will not receive pay for work missed due to isolation or quarantine. Any employee who violates any guideline of isolation or quarantine will be subject to University discipline.
  5. Employees with no sick or vacation benefit who are required to quarantine will not receive pay for work missed due to isolation or quarantine.

XV. COVID Cleaning and Disinfecting

Supervisors notified by one of their employees, visitors, or contractors that he/she has tested positive or who has been diagnosed with COVID-19 should contact Campus Safety immediately to take appropriate measures to clean and disinfect the area.

Campus Safety will notify the department when the area has been appropriately disinfected and open for use. Employees who did not have close contact with the person can return to work immediately.

XVI. Contact Information

Campus Safety & Risk Manager (808) 675-3411/(808) 780-8875
Campus Safety (808) 675-3281/byuhsafety@byuh.edu


XVII. Confidentiality

Personal information collected by the university regarding COVID-19 and vaccination status must be kept confidential and shared only with authorized on a need-to-know basis.

DETAILS

Policy Owner: Campus Safety

Executive Sponsor: Operations Vice President

Approved by President’s Council: 05/05/2021

Modified: 04/02/2022